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Chapter IV
Filing the Manuscript
Final copies of the thesis or dissertation must be delivered
to the
A. Filing Procedures
for the Doctoral Dissertation
(If filing a thesis, skip to Section B)
Before the final copies of the dissertation are brought to
the
FORM D1 APPOINTMENT OF DISSERTATION COMMITTEE
To be submitted at the time your committee is formed but no later than four (4) semesters before the anticipated graduation term.
FORM D2 PROGRAM FOR DOCTORAL DEGREE AND APPLICATION FOR
CANDIDACY
It certifies successful completion of candidacy examination
and admission to candidacy for the doctoral degree. Be advised that if Form D2
has not been signed by the Dean of the
FORM D3 DOCTORAL DISSERTATION PROPOSAL
To be submitted no later than three (3) semesters before the anticipated graduation term.
A copy of the proposal, not to exceed five (5) pages, must
be attached to Form D3. The format of the proposal is discussed in Introduction
in this manual. A sample of a proposal can be found in
Appendix 3. If using human or animals subjects for research
submit copy of memorandum of approval from the Institutional Review Board (IRB)
or the Institutional Animal Care and Use Committee (IACUC), respectively.
FORM D4 DISSERTATION COMMITTEE REPORT OF ANNUAL
DISSERTATION PROGRESS CONFERENCE
The form is used to indicate the progress the student is
making towards the completion of the dissertation. To be submitted for the
first time within a year after Form D3 and at least yearly thereafter until the
dissertation is completed.
FORM D5 PRELIMINARY APPROVAL OF DISSERTATION AND REQUEST
FOR ORAL DEFENSE
The signatures of the committee members certify review of the dissertation considering it to be suitable for defense. A complete draft of the dissertation must be submitted with Form D5. In addition, a printed copy of the defense announcement must be attached to the form. The defense announcement must include the following components: 1) purpose of the research, 2) methods, 3) results, and 4) conclusion.
The announcement should not exceed one page and must follow the format on Appendix 4. Email the defense attachment to ugs@fiu.edu.
Form D5, the complete draft of the dissertation and the
announcement must be submitted to the
Note: The
FORM D6 DISSERTATION DEFENSE REPORT
This document announces the outcome of the dissertation
defense. It must be filed in the
FORM D7 FINAL APPROVAL OF DISSERTATION
This form must be filed with the
At the time of filing final copies, doctoral students must
bring to the
Ø Form D7 – Final Approval of Dissertation
Ø Three (3) copies of the dissertation
o 2 copies printed on 25% cotton, 20 or 24 pounds, white paper
o 1 copy on regular paper
Ø Receipt of microfilming payment from the Cashier's Office
Ø ProQuest Information and Learning (former UMI) agreement form, and
Ø Survey of Earned Doctorates for the National Science Foundation (NSF)
Signatures of committee members, chairperson of the
department, graduate program director and the dean of the College/School must
be obtained prior to submission of forms to the
B. Filing Procedures
for the Master's Thesis
Before the final copies of the thesis are brought to the
FORM M1 APPOINTMENT OF THESIS COMMITTEE
To be submitted at the time your committee is formed but no later than 2 semesters before the anticipated graduation term.
FORM M2 MASTER’S THESIS PROPOSAL
To be submitted no later than one (1) semester before the anticipated graduation term.
A copy of the proposal, not to exceed five (5) pages, must
be attached to Form M2. The format of the proposal is discussed in Introduction
in this manual. A sample of a proposal can be found in
Appendix 3. If using human or animals subjects for research
submit copy of memorandum of approval from Institutional Review Board (IRB) or Institutional
Animal Care and Use Committee (IACUC), respectively.
FORM M3 PRELIMINARY APPROVAL OF THESIS AND REQUEST
FOR ORAL DEFENSE
The signatures of the committee members certify review of the thesis considering it to be suitable for defense. A complete draft of the thesis must be submitted with Form M3. In addition, a printed copy of the defense announcement must be attached to the form. The defense announcement must include the following components: 1) purpose of the research, 2) methods,
3) results, and 4) conclusion.
The announcement should not exceed one page and must follow
the format on Appendix 5. Email the defense attachment to ugs@fiu.edu.
Form M3, the complete draft of the thesis and the
announcement must be submitted to the
Note: The
FORM M4 THESIS DEFENSE REPORT
This document announces the outcome of the thesis defense.
It must be filed in the
FORM M5 FINAL APPROVAL OF THESIS
This form must be filed with the University Graduate School after the final copies of the thesis has been approved by the committee members and the dean of the College/School.
At the time of filing final copy, master's students must
bring to the
Ø Form M5 – Final Approval of Thesis, and
Ø One (1) copy of the thesis printed on 25% cotton, 20 or 24 pounds, white paper
Signatures of committee members, chairperson of the
department, graduate program director and the dean of the College/School must
be obtained prior to submission of forms to the
C. Last Date for
Filing
The deadline for filing the thesis or dissertation in final
form is the last day of classes by
Students are encouraged to file as early in a semester as
possible. The manuscript must be filed with the
A disabled person requiring special arrangements may call
the
D. Binding of
Thesis/Dissertation
As previously mentioned in this chapter, doctoral students should bring 3 copies of the dissertation and master's students should bring 1 copy of the thesis to the University Graduate School. The copy of the thesis and two copies of dissertation will be bound and sent to the University Library. The third copy of the dissertation is mailed to ProQuest Information and Learning for microfilming. Students do not have to pay binding fees for the copies sent to the University Library.
Students desiring to have personal copies of their thesis or
dissertation bound by a professional book binder need to make their own
arrangements. The
Some departments require students to submit bound copies of the thesis/dissertation. Check with your department to determine how many copies you will need, if any.
E. Microfilming and
Copyrighting of Thesis/Dissertation
Doctoral students are required to have the dissertation microfilmed with ProQuest Information and Learning (former UMI). Copyrighting is optional.
Master's students are not required to microfilm or copyright the thesis. Those students desiring to copyright the thesis through ProQuest Information and Learning must also have it microfilmed.
Master's students desiring to microfilm and copyright the
thesis must bring a third copy of the thesis at the time of filing final copies
with the
Fees for microfilming and copyrighting must be paid at the
FIU Cashier's Office and the receipt brought to the
For specific information concerning microfilming and copyrighting fees, laws and procedures please refer to Chapter III of this manual.
F. Important Regulations
Dissertation or Thesis
Enrollment Requirement
After a doctoral student is admitted to candidacy, continuous registration for at least three (3) dissertation credits hours each semester (including the summer term) is required until the dissertation requirement is fulfilled. Once enrollment in thesis credits is initiated, continuous registration for at least one (1) thesis credit hour each semester (including the summer term) is required until the thesis requirement is fulfilled.
Admission to Candidacy
(Doctoral Students)
The student working toward a doctoral degree is reminded
that Form D2 – Program for Doctoral Degree and Application for Candidacy must
be filed with the
Application for
Graduation
Students who expect to graduate must apply for their degrees before the advertised semester deadline at the Office of the Registrar, Department of Graduation. See University Academic Calendar for deadlines.
Research Involving
Human Subjects or Animal Research
All research involving human and animal subjects must follow federal guidelines and must be reviewed and approved by the Institutional Review Board (IRB) or the Institutional Animal Care and Use Committee (IACUC), respectively, prior to the commencement of such proposed research.
In summary, there is human subject involvement when living human beings are asked to participate physically in an activity or to donate their tissue, organs, fluids and other bodily materials; when human beings or their environment is manipulated; when information is sought from them directly (as through interview, examination, or questionnaire) or indirectly (as through observation), and when information concerning specific, individually identifiable a human being is asked for from third parties--whether through access to files, data banks, or other depositories--or through direct inquiry.
Animal subjects are any live, vertebrate animals used or intended for use in research, research training, experimentation, or biological testing or for related purposes. Research or experiments utilizing animal subjects, including tissue taken from live vertebrates for the purpose of research, must be submitted for review by the IACUC.
For additional information and guidance regarding application submission for research involving human and animal subjects visit the IRB and IACUC websites maintained by the Division of Sponsored Research and Training Compliance Office at http://www.fiu.edu/~dsrt. You may also contact the Compliance Coordinator at irbiacuc@fiu.edu.
For other important regulations, the student can access the Graduate Policies and Procedures Manual at
the
Ignorance of a rule or a deadline does
NOT constitute a basis for waiving that rule or deadline.