Emails:
1. Subject line: When you send
an email, make sure that the subject line of your email starts
as per Example 1
that follows:
2. Carbon copies: If you would like to make
sure that you have sent important email correctly, send a "cc"
to yourself. Then if you do not get a copy back - you know there
is something wrong.
3. Requesting a receipt: If you want a receipt
for assignments, projects and important emails, activate your
receipt request in your email program. This is a simple procedure
and will cut down a lot of emails asking me -did you receive
my email Professor? If you are using Outlook Express for example,
Click on Tools, Options, Receipts and choose request receipt.
4. The time and date of your emails must be
accurate especially when there are deadlines. Your email starts
off with your computer's time and date. If this is incorrect
by an hour, then your email will arrive by an hour off. Therefore
make sure that the computer your are using, the lab computer,
the office computer, your friend's computer and your laptop
and desktop have an accurate time and date. Assignments that
arrive late receive only a fraction of the grade and assignments
that do not arrive at all, receive an incomplete until they
arrive.
5. If the time or date is incorrect then this is what
you do: Move your mouse to the bottom right hand corner
of your monitor. Slide it over the time. This will give you
the time and date. If it is not accurate, right click on it.
Adjust date and time. Make sure Date, Time and Time Zone are
correct.
6. Anti Virus: A good antiviral program is
necessary. Protect your computer. If your email or attachment
contains a virus, it will not be opened and will be deleted
immediately.
7. All attachments being sent must be formats
that are supported. An example: MS Office, MS Word, MS Excel,
MS Access, MS PowerPoint, Notepad, WordPad, .jpeg, .mpeg, .wav,
.tiff, Corel Draw, .swf, .htm, FrontPage.
8. I do not support WordPerfect at this present
moment.
9. Spell check: Please activate and use it.
Typos and incorrect spelling does not make a good impression
and sometimes can confuse the reader.
10. Large files and attachments: Some email
programs have a limit on how large a file you can send through
them. For example, HOTMAIL has a limit of 1MB. If your attachment
or file is larger than 1 MB, your file will not be sent. You
can either compress your files with a zip or use another email
service e.g. Yahoo.com
11. Subject line: [ v e r y i m p o r t a n t ]
If your class, for example is
CGS3300 thisis what should go as a heading in your email subject
line
CGS3300/Pat Smith/Assignment
1
If you are not attending a class
right now your subject line should start off with:
YOUR NAME/Subject
Example:
Telephone calls
Please email me at gk@fiu.edu.
Do not call my
department to leave a message. The staff in the CBA are there
to support the faculty in their duties.
Faxes
Do not send faxes.
Dropping in: It is my pleasure to see you. However,
"dropping in" does not necessarily mean that there
will be enough time to see you or deal with a particular problem.
So, if your business is important make sure that you have emailed
me or spoken to me first.
